You may pay by cheque, by credit card, or online through our payment link. This is a reminder that invoice #123, which you should have received on March 20, is due today. Here is an example of this type of email: Make sure that this payment reminder email is firm but still warm in tone since the payment is not yet past due. This payment reminder is the most important, as it tells them that this is the last day to pay before they incur late fees. Your name and business information Day-of reminders If you need anything before then, please don’t hesitate to reach out. The original invoice is attached for your convenience. When you have a chance, please look over the invoice and let us know if you have any questions. We hope you’re doing well! This is a friendly reminder that invoice #123, which was sent on March 20, will be due next week. Subject line: Invoice #123 Reminder/Follow up These emails should be scheduled up front after providing your client with the initial invoice. Advanced payment reminders before the due date
#HAVE A NICE REMINDER OF THE DAY HOW TO#
Here are a few email templates for how to ask for payment professionally. With Square Invoices you can customize the message to go out with each automated reminder, so these templates can be emails or part of your automated invoice workflow. There are different milestones at which you can send payment reminders that will alert your client and acknowledge that you pay attention to your outstanding invoices. For each payment reminder email, list out what the payment terms are and what the fees will be if the payment is one week late, two weeks late, and so on. Also don’t let any late fees be a surprise for your client. If you use digital invoices, explain how they can pay online and give step-by-step instructions. Make it clear and easy for the client to pay the invoice. Avoid statements that could come off as cold or pushy, such as “You need to pay by XX date.” Instead, say “Payment is due by XX date.” Include ways to pay and what the payment terms are. Remember that your client could have simply forgotten to pay or had every intention to pay but got busy in their lives. It’s important to show empathy in the first payment reminder message you send.
#HAVE A NICE REMINDER OF THE DAY PROFESSIONAL#
Keep the copy short and professional but with a friendly tone. This also will serve as a reminder for the services completed and the amount that is due. Make it easier for them by reattaching the invoice to each payment reminder email sent. Your client may have simply misplaced or accidentally deleted the first invoice from their inbox.
If you are sending a reminder email that their invoice is overdue, set a firm but professional tone by including how far overdue the invoice is within the subject line. Including the due date in your first email also gives them a quick reminder of how long they have until they would incur any late fees.
Include the invoice number and due date in the email subject line.ĭraft a clear subject line with the invoice number and due date, so that the recipient won’t overlook it in their inbox. There are a few things you’ll want to include in your payment reminder email that will help get your invoice paid faster. Send Invoices with Square Tips for writing an effective payment reminder email
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